What Is A Gantt Chart? Visualize Your Project Roadmap (2023)

What Is A Gantt Chart? Visualize Your Project Roadmap (1)

Project management

What Is A Gantt Chart? Visualize Your Project Roadmap (2)

Hive Team

(Video) Gantt Charts vs. Roadmaps: Creating Your Next Project Plan | PM72 Summit

Particularly in the last two decades, many teams are preferring to take a visual approach to their project planning and reporting. With the advent of lean, agile, waterfall, and various other project management methodologies, Gantt charts have emerged as the king of roadmap visualization.

If you don’t have much experience managing complex projects and using project management tools, Gantt charts may seem intimidating. But you might be surprised to learn that Gantt charts are actually nothing new. In the most simple terms, a Gantt chart is essentially a bar chart that visually illustrates a project schedule as blocks of time.

Gantt charts are useful tools for visualizing many types of projects which vary in size and span across all sorts of different industries. Want to learn more about how you can utilize Gantt charts to manage your next project successfully? We’re breaking down the basics what a Gantt chart is, how to create one using technology, and all of the ways your team can benefit from them.

What is a Gantt chart?

What Is A Gantt Chart? Visualize Your Project Roadmap (3)

Gantt charts were invented by their namesake, Henry Gantt, in the early 1910s. Gantt was a project consultant and mechanical engineer, known for his contributions to the field of scientific project management. The Gantt chart was originally designed to make it as simple and intuitive as possible for foremen and other supervisors in a manufacturing environment to know immediately whether a project was running on schedule, ahead of schedule, or behind schedule.

Within a Gantt chart, tasks are listed along the vertical axis, while the horizontal axis represents intervals of time, divided into horizontal bars representing different durations of time. Think of it as a new and improved bar chart for visualizing your project timeline.

A Gantt chart displays the start date, end date, and summary of a project, delineating a work breakdown structure of the project, and the relationships between different separate activities that are part of the same project or set of projects.

(Video) Project Management in Under 5: What is a Gantt Chart?

When first introduced, Gantt charts were a simple way of managing shifts. Today, they’re used more widely than ever, at a scale Henry Gantt probably wasn’t expecting.

How Modern Tech Makes Gantt Charts Simple to Implement

For most of the 20th century, when Gantt charts were used for project management, they were created by hand. This laborious and painstaking process was a major hurdle that stood in the way of widespread adoption. Each time a change was made, the entire chart had to be redrawn again by hand. As you can imagine, this was slightly cumbersome.

Fortunately, today’s software makes it a lot easier to create and adjust Gantt charts, and they’re built into several popular project management software. They’ve exploded in popularity, particularly as an alternative or complement to the other popular option — kanban boards.

Who Can Get The Most Out of Gantt Charts?

Gantt charts are used in many different industries, for tracking both the manufacture of physical products, and the development of software and other less tangible deliverables.

The particular structure of a Gantt chart — focused on tracking interacting project components against time — lends itself well to quite a few different industries and different types of projects, including:

  • Software Development
  • Product Development
  • Marketing
  • Engineering
  • Construction

Using Gantt Charts to Track Project Schedules

Gantt charts are a great project management tool for marketing teams, software developers, and other groups of people who need to get things done. It helps visualize and systematize all of the different aspects of a single project, keeping things organized and tracking progress through time.

There are a number of different software tools available — many of which are cloud-based and available online — that let you create and modify Gantt charts easily.

Before you start though, you’ll need to have a detailed project plan determined ahead of time. This should include a set of tasks, which depend on one another, and which must be completed in a particular order.

The project as a whole has a start date — matching the start date of whatever the first task is in the process — and an end date, matching the end of the last part.

(Video) Build Gantt Charts and Roadmaps in Jira Using Structure and Structure.Gantt

To delineate this, you can use what’s known as a work breakdown structure. This parses a project into individual variables you can organize via a Gantt chart.

The work breakdown structure shows:

  • Each separate element within a project
  • How work is distributed between different elements
  • How budget and cost are distributed
  • How sections of the project are further subdivided into smaller subsections.

For example, here’s a work breakdown structure template

PROJECT NAME

  • Task 1
    • Subtask A
    • Subtask B
    • Subtask C
  • Task 2
    • Subtask A
    • Subtask B
  • Task 3
    • Subtask A
    • Subtask B
    • Subtask C
    • Subtask D
    • Subtask E
  • Task 4

What this chart does is to take each of those tasks and subtasks, and plot them individually against time, showing their progress in a way that also displays the connections between them, and the hierarchy in which they’re embedded.

You can use spreadsheet tools like Microsoft Excel or Google Sheets to create a basic Gantt chart. However, it’s generally easier to use a specific program for Gantt charts, or a project management software suite that has them as a built-in feature (ultimately, Google Sheets becomes pretty cumbersome with any kind of scale).

Here’s what you’ll need to do to create your chart.

  • Define the overall project goals. This includes the start date, end date, and key milestones for the project.
  • Create tasks and set each task duration.
  • Assign resources to tasks. Add assignees to each task to make sure your entire team knows what they should be working on.
  • Link dependant tasks. Gantt charts show how different parts of a project are interconnected. Some tasks may be contingent on others. For example, you may not be able to start Subtask 2A until subtask 1C is complete.

Gantt Charts: Effectively Manage Complex Projects

While they can be overwhelming at first as they are not the simplest project management tool out there. It can take some time to get acquainted with reading and creating this uniquely detailed graph of project timelines and subtask completion.

But for projects with a lot of moving parts, Gantt charts will allow the degree of freedom and detail you need to track everything efficiently and accurately.

(Video) The award-winning template: Agile Product Roadmap

How to create Gantt charts in Hive

When starting a new project is crucial to structure their hierarchy in order to keep track of actions, priorities, and deadlines. In order to keep this data organized, in Hive we offer six different layouts. The Gantt View is the perfect way to assess how long a project will take and visualize the steps it will take to achieve it, here’s how to create a Gantt chart in Hive:

  • Go to the project navigator and select +New Project

  • Give it a title and add description, due date, and attachments as neededWhat Is A Gantt Chart? Visualize Your Project Roadmap (4)

  • Select sharing settings (you can read more about that here)

  • Choose ‘Gantt View’ as your project layout and select createWhat Is A Gantt Chart? Visualize Your Project Roadmap (5)

  • It should open your new Gantt project. Click +Add an action, type the name, and press enter. Just click in the Gantt chart to give it a start date and deadline.

  • In no time, your project plan is all set up!

Updating Gantt View

Once you’ve created a Gantt view in Hive, there are lots of ways to customize it for your needs. You are able to change the timeline, go full screen, change assignees, complete a task, hide subactions, add dependencies, expand all actions, and export. See all these Gantt View customizations in action here.

Get started with Gantt Charts in Hive. Try the project management and collaboration platform trusted by top project managers.

Try it now for free. No credit card needed.

(Video) WBS Gantt-Chart for Jira - Visualize Your Project Success

FAQs

What is project Gantt chart? ›

A Gantt chart is a project management tool that illustrates work completed over a period of time in relation to the time planned for the work. It typically includes two sections: the left side outlines a list of tasks, while the right side has a timeline with schedule bars that visualize work.

What is Gantt chart Mcq? ›

A Gantt chart is a type of bar chart that illustrates a project schedule. This chart lists the tasks to be performed on the vertical axis, and time intervals on the horizontal axis.

What is Gantt chart with Example? ›

What Is a Gantt Chart? A Gantt chart is a commonly used graphical depiction of a project schedule. It's a type of bar chart showing the start and finish dates of a project's elements such as resources, planning, and dependencies. Henry Gantt (1861-1919), an American mechanical engineer, designed the Gantt chart.

Is a Gantt chart a project roadmap? ›

Many think that a project or product roadmap looks similar to a Gantt chart. However, they serve different audiences and purposes. A Gantt chart serves as a detailed, linear schedule of tasks related to a particular project. A roadmap is a high-level, strategic plan aimed to communicate your project goals and vision.

What is a Gantt chart simple? ›

A Gantt chart is a project management tool that helps you visualize timelines for your project at a glance. It lists the project tasks that need to be completed down the left column and dates across the top row. A bar represents the duration of each task, so you can see at once when each task will begin and end.

What is the main purpose of a Gantt chart show? ›

A Gantt chart is a project management tool that helps in planning, scheduling and monitoring a project. Using a Gantt chart can improve your planning and scheduling, remote work collaboration, resource allocation and task delegation. A Gantt chart represents all information visually through a horizontal bar graph.

When can we use a Gantt chart Mcq? ›

Gantt charts are mainly used to allocate resources to activities. Gantt chart is applicable for Production scheduling. The resources allocated to activities include staff, hardware, and software.

When were Gantt style charts first developed Mcq? ›

The first Gantt chart was devised in the mid 1890s by Karol Adamiecki, a Polish engineer who ran a steelworks in southern Poland and had become interested in management ideas and techniques.

How do you create a Gantt chart in Excel? ›

To create a Gantt chart like the one in our example that shows task progress in days:
  1. Select the data you want to chart. ...
  2. Click Insert > Insert Bar Chart > Stacked Bar chart.
  3. Next, we'll format the stacked bar chart to appear like a Gantt chart. ...
  4. If you don't need the legend or chart title, click it and press DELETE.

What is project Short answer? ›

Simply put, a project is a series of tasks that need to be completed to reach a specific outcome. A project can also be defined as a set of inputs and outputs required to achieve a particular goal. Projects can range from simple to complex and can be managed by one person or a hundred.

Why is a project roadmap important? ›

First, a project roadmap serves as an ongoing reminder of the project's strategic objectives. This is important because as teams make progress on any complex project, the day-to-day realities under which they're working will often change. People need to be moved to other, higher-priority tasks.

What is a Gantt chart also called? ›

Quality Glossary Definition: Gantt chart. Also called: milestones chart, project bar chart, activity chart. A Gantt chart is a bar chart that shows the tasks of a project, when each task must take place, and how long each task will take to complete.

How do you show project roadmap? ›

Here's how to build an IT project roadmap in nine easy steps.
  1. Roadmaps before project plans. ...
  2. Think like a boss. ...
  3. Create your timeline. ...
  4. Split out your workstreams. ...
  5. Identify key activities. ...
  6. Layout activities across the IT project roadmap timeline. ...
  7. Define milestones. ...
  8. Socialize sequentially.

Is Gantt chart easy? ›

Now gantt charts offer clean and simple design with drag and drop scheduling so you can build and adjust project plans in an instant. And because everything happens online, it's easy to share plans, collaborate on work, update tasks, and track progress in real time.

Are Gantt charts easy to understand? ›

It Provides a High-Level Overview: A Gantt chart provides an overall perspective of a project and its timeline — for both those who are deeply involved and those with less participation, such as executives and other stakeholders. A Gantt chart is visually appealing and easy to understand.

What is the most important information in a Gantt chart? ›

A Gantt chart shows all of the tasks that need to be done, the amount of time each task is expected to take, the time frames in which individual tasks are to be completed, and the relationship between various tasks.

How do you use a Gantt? ›

How to create a Gantt chart
  1. List all the tasks that need to be done.
  2. Note the planned start and end dates for every task.
  3. Outline the project timeline.
  4. Categorize task dependencies.
  5. Add the tasks to the Gantt chart timeline.
  6. Assign the project tasks to team members.
  7. Establish project milestones.
28 Oct 2022

What is the A Gantt chart a type of answer? ›

A Gantt chart is essentially a horizontal bar chart that is designed to help project managers monitor and control the project schedule, specifically the duration and progress of individual project tasks.

Can you use Gantt chart as a timeline? ›

A Gantt chart timeline is the ultimate tool when you want to create a project plan. And its list of uses doesn't stop there. You can also use it to track project progress and manage every dependent task. This is perfect for complex construction projects that need tasks broken into several phases.

How do you read a Gantt chart? ›

Project tasks: On a Gantt chart, tasks are represented as colorful horizontal bars and are displayed in the order they need to be performed. Each individual task has different durations represented by the bar's length and different start and end dates.

How is a Gantt chart developed? ›

To make a Gantt chart, use the vertical axis to list the tasks that need to be completed, and the horizontal axis to depict a timeline. As you input tasks, their start dates, their end dates and their dependencies, bars on the stacked bar chart will populate, which represent task durations.

What is project process? ›

The project process means a process as a unique action and represents the whole project implementation and the internal processes in the project. Work instructions, procedure methods, network plans and tools are also considered.

Why is project management important? ›

The importance of project management in organizations can't be overstated. When it's done right, it helps every part of the business run more smoothly. It allows your team to focus on the work that matters, free from the distractions caused by tasks going off track or budgets spinning out of control.

What makes a successful roadmap? ›

' In order to deliver a great product roadmap, it must be: easy to understand, clear, abstracted from detail, and flexible. No matter what type of roadmap you create, it should be centered around the big picture and problems to solve, not solutions to those problems.

What is the roadmap process? ›

What Is Roadmapping? Roadmapping is the strategic process of determining the actions, steps, and resources needed to take the initiative from vision to reality. In the case of product roadmapping, the process involves a product manager and her team.

What is a roadmap an example of? ›

An objectives timeline roadmap is an example of an outcome, not output-driven roadmap. This roadmap provides broad organization alignment on product direction. It's easy for anyone to understand when you'll work towards each of our business goals and where that sits relative to your most significant milestones.

What is a project plan called? ›

The project plan, also called project management plan, answers the who, what, where, why, how and when of the project—it's more than a Gantt chart with tasks and due dates. The purpose of a project plan is to guide the execution and control project phases.

What are the different types of roadmap? ›

There are five types of roadmaps that are the most commonly used: Market and Strategy, Visionary, Technology, Platform and Product (Internal & External). Each type is good for specific uses, and you may also choose to combine them to create a bigger picture story.

How do I create my own roadmap? ›

  1. PLAN & STRATEGIZE. Outline Your Roadmap According to the Business Goals. Bring data from multiple sources to get a better understanding and formulate your strategies on a roadmap. ...
  2. VISUALIZE. Visualize Your Roadmap from Scratch. ...
  3. COLLABORATE. Discuss, Modify, and Finalize Your Roadmap Together. ...
  4. EXECUTE. Make Your Plan a Reality.

What are the 3 main benefits of using a Gantt chart? ›

How Is a Gantt Chart Useful? Gantt charts help you organize projects, improve overall project visibility, and keep everyone on track. Gantt charts also help managers provide resources when and where they need them. And they encourage collaboration among project team members.

What is the difference between a Gantt chart and a project timeline? ›

Gantt charts are used to plan and manage projects, while timelines show the start and finish dates of tasks. Gantt charts are used to show the start and finish dates of tasks. Timelines are used to present projects, which include multiple tasks, events, or 2 milestones.

What is a Gantt chart and why is important in research? ›

A Gantt chart is a bar chart popularized in the early 1900s by Henry Gantt. It lets you establish a detailed project plan according to when you need each task completed. If done correctly, a Gantt chart creates a realistic time frame for a project by establishing a start date for the whole project and each task.

How can you use Gantt charts to schedule tasks and work? ›

How to Make a Gantt Chart with Software
  • Make a task list with all the tasks that are needed to complete your project.
  • Define the start and end dates for each task.
  • Create a project timeline based on the duration of tasks.
  • Identify task dependencies.
  • Fill out the bar chart timeline with your tasks.

Why is it called Gantt? ›

The chart is named after Henry Gantt (1861–1919), who designed his chart around the years 1910–1915. Gantt originally created his tool for systematic, routine operations. He designed this visualization tool to more easily measure productivity levels of employees and gauge which employees were under- or over-performing.

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